What to replace Outlook with? 8 Russian analogues of postal solutions for 2024
From January 1, 2025 according to Decree of the President of Russia on import substitution No. 166 of March 30, 2022, government agencies and government customers are prohibited from using foreign software at critical information infrastructure facilities.
The decision was made as part of an import substitution program aimed at increasing safety and independence from foreign technologies.
In this regard, many organizations and enterprises accustomed to Microsoft Outlook are forced to look for domestic email clients.
Then the question arises: What alternatives to Outlook are there on the Russian market?
The publication contains eight of the best Russian email clients that can become a full-fledged replacement for popular email. Compare the features, costs and benefits of Russian Outlook for Windows and Linux to find the right solution for your business!
8 best Russian analogues of Outlook
CryptoARM GOST 3
RuPost Desktop
P7-Organizer
Samoware
MyOffice Mail 3
DioPost-M
Epic
Wednesday
What is Microsoft Outlook?
Microsoft Outlook is the most popular email client. Outlook offers users a wide range of features for working with email, calendar, tasks and contacts.
Microsoft Outlook is available on a variety of operating systems and devices, including desktop and mobile platforms, namely Windows, macOS, iOS, Android and Web.
Multi-platform functionality makes Outlook a convenient tool for managing email and calendar, no matter what device or operating system you're using.
The program supports multiple mailboxes, provides the ability to sort and filter emails, and also offers powerful tools for organizing workflows and team collaboration.
Features and functions of Microsoft Outlook
Basic Outlook features include email, mail search, categories, labels and color coding, and preview pane options. The calendar feature allows you to schedule, view and report appointments and meetings. Outlook provides 100 gigabytes of archived data and the ability to set automatic replies.
Additional Outlook features:
Sharing your calendar. Users can share calendars to see colleagues' availability when scheduling meetings.
@mentions. If a user types @ and another user's name, Outlook adds the user's name to the email list, highlights the mention, and notifies the user.
Delayed sending of messages. Users can write emails in advance and choose when to send them.
Express blocks. The feature allows users to copy the text of one email and paste it into subsequent messages. Express blocks are useful for users who have to send the same emails to different accounts.
Notifications of new messages. When you receive a new email in Outlook, you can receive alerts with sounds, a pop-up notification about the email, or simply change the Outlook logo in the status bar.
Ignoring the conversation. All emails in a conversation can be configured to go to the Deleted Items folder instead of going to the user's Inbox.
Alert about forgotten attachments. If a user mentions an attachment in an email but forgets to attach it, Outlook will ask them if they wanted to include the attachment before sending the email.
Delete a group conversation in Outlook. If a user is the owner of a group, they can delete group conversations or individual messages from the group.
Automatic calendar update. Outlook automatically adds airline, hotel, and car reservations to your calendar.
Create a meeting. The function allows you to notify employees about an upcoming event. Creating meetings is available in the calendar.
Why are they looking for a replacement for Outlook email?
The main reason for looking for a replacement for Outlook is the need to comply with import substitution legislation.
Government agencies and enterprises operating in critical sectors are required to use domestic software to improve information security.
In addition, Russian email solutions may offer better pricing and licensing terms, as well as native language support. This makes them attractive not only for government organizations, but also for businesses seeking independence from foreign technologies and reducing operating costs.
Honestly, it’s hard to even imagine that after some time Outlook will be difficult to remember by its many users. However, this is more likely an upcoming reality than fiction.
Review of 8 Outlook analogues for import substitution
Mail client | Who is it suitable for? | Peculiarity | Price | Website |
1. CryptoARM GOST 3 | Secure mail for government agencies and businesses with increased security requirements | Certified by the FSB of Russia as part of CryptoPro CSP 5.0 Support for Russian OS | From 1850 ₽/year 30-day free trial | |
2. RuPost Desktop | For corporate users working with large volumes of emails | Integration with 1C Both Web and mobile clients available | From 3300 ₽/year Free trial | |
3. P7-Organizer | Small and medium business for teamwork and project management | Includes calendar, contacts, notes Preview PDF attachments | From 2300 ₽/year 30-day free trial | |
4. Samoware | Secure mail for company employees | Task Manager Organizer | From 800 ₽/year 30-day free trial | |
5. MyOffice Mail 3 | Complete office solution for large organizations | Complies with the requirements of FSTEC Russia Operates on Russian platforms Elbrus and Baikal | From 3550 ₽/year Free trial | |
6. DioPost-M | For companies with a geographically distributed structure | Encrypted mail Certified by the FSB of Russia in classes KS1, KC2, KC3 | Price on request Free trial | |
7. Epic | For the public sector, banks and industry | Mail with support for large attachments and mass mailings | Price on request Free trial | |
8. Wednesday | Suitable for public sector | Built-in chat There are restrictions on data transfer | Price on request Free trial |
1. CryptoARM GOST 3
Russian email program for providing cryptographic information protection and secure exchange via email. CryptoARM GOST allows you to sign with an electronic signature and encrypt files, ensuring the identification of authorship and the immutability of the file after signing, as well as the protection of confidential data.
CryptoARM GOST is an excellent replacement for Outlook. The solution implements modern encryption algorithms and has a certificate of compliance with the FSB of Russia.
Suitable for organizations and individuals who operate within the framework of Russian legislation and need data protection in accordance with relevant state requirements.
Functional Features
Encrypt and decrypt email messages and attachments.
Create and verify an electronic signature for messages and attachments.
Work with popular email services (mail.ru, yandex.ru, gmail and others).
Support for Russian cryptographic algorithms (GOST).
Possibility of using key information storage devices (including Rutoken NFC).
Possibility of mass signing and encryption of documents.
Support for advanced electronic signature.
Supports working with multiple email accounts, sorting incoming correspondence, connecting accounts via SMTP, POP3, IMAP.
What is unique?
The uniqueness of CryptoARM GOST 3 is its full compliance with Russian state standards for cryptographic information protection. This makes it an indispensable tool for organizations with high security requirements. The program works on Russian operating systems, including mobile ones.
Among other things, if there are concerns about the safety of correspondence stored on the computer, there is a portable option for delivering the application on a device (flash drive) on which all mail will be stored.
Copyright holder: Digital Technologies LLC.
2. RuPost Desktop
Russian email client supporting IMAP, SMTP, POP3 protocols. Includes calendar, contacts, tasks. Simple and convenient interface. Suitable for working with corporate and personal mail.
Functional Features
Supports adding and managing multiple mailboxes in one application.
Ability to configure rules for automatically sorting incoming messages into folders.
Built-in tools for managing schedules and tasks.
Encryption support for data protection and correspondence confidentiality.
Possibility of integration with other services. Supports integration with cloud storage and other productivity tools.
What is unique?
The program offers opportunities to customize the interface and functionality to suit the individual needs of the user.
The email client provides high data security and privacy, which is especially important for business users.
The program supports integration with Russian services and postal services.
3. P7-Organizer
A software package for collaboration with mail, calendar, contacts, files. Includes server, desktop and web client. It is an email client and organizer with a wide range of functions for organizing work with email, contacts, tasks and notes.
Functional Features
Built-in organizer with calendar, task list and contacts. Synchronization with Google Calendar.
Spell checking, creation and use of letter templates, delayed sending.
Customizable interface with support for themes and plugins.
Full control over your corporate email and messaging security.
Synchronization via SMTP, IMAP protocol.
Access to the corporate address book, organization and management of personal contacts.
Import contacts. Managing contact groups.
What is unique?
A large number of settings and support for plugins make it flexibly adapted to the needs of each user.
The functionality of importing PST archives, which contain user mailbox data, with subsequent conversion into the .MBOX format supported in P7 Organizer PRO, has been implemented. Thus, you can quickly and easily switch to using P7 Organizer PRO.
4. Samoware
A comprehensive system for organizing corporate mail and collaboration. Combines email services, instant messenger, file storage, calendars and contacts. Presented in the form of a web interface and for mobile devices.
Functional Features
The ability to work with mail on your servers, protection against spam, phishing and malicious attachments.
Integration with MyOffice, ONLYOFFICE, P7-Office, Bitrix, Dynamics, 1C applications.
Security through end-to-end encryption, two-factor authentication, proprietary protocols (XIMSS).
Supports information exchange via email, short messages or telephone, including video conferencing.
Integration with other applications and services via open API, including for automating routine operations, creating your own plugins and extensions.
What is unique?
“All in one.” Email, short messages, telephony, access to video conferencing, calendars and corporate content management, contact center.
Cross-platform. The product is available on all major operating systems: Windows, MAC OS, Red Hat Linux, Debian Linux.
Copyright holder: POSTMAN LLC.
5. MyOffice Mail
Secure email service compatible with Russian operating systems. Supports encryption of emails and attachments. Integrates with other MyOffice products.
Functional Features
Compatible with any mail systems: connection via standard SMTP and IMAP protocols.
OS compatibility: works with domestic and foreign operating systems.
Compatibility with hardware systems: works on the Russian Elbrus and Baikal platforms.
All functionality in one place: mail, calendar and contacts in one desktop application.
What is unique?
MyOffice Mail allows you to delete erroneously sent letters from the recipient's mailbox.
Integration with Bitrix24: support for the user’s photo, position and city.
A special version of MyOffice Mail with support for Russian crypto-algorithms provides:
encryption of email messages using GOST cryptographic algorithms;
protection of communication channels between client applications and servers in accordance with the requirements of the legislation of the Russian Federation;
electronic signature of the letter.
Copyright holder: NEW CLOUD TECHNOLOGIES LLC.
6. DioPost-M
Mail server and client for organizing corporate mail. DioPost is certified by the FSB of Russia for security classes KS1, KC2, KC3. DioPost is an email client designed for the exchange of both confidential mail correspondence (using cryptographic information security measures) and open mail (not protected by cryptographic methods) between users of mail systems that support the SMTP/POP3 protocol.
Functional Features
The DioPost mail client is compatible not only with regular mail servers, but also with the crypto-secure DIONIS mail server via noise-resistant communication channels.
The DioPost program allows you to receive, send and store messages in generally accepted MIME (S/MIME) mail message formats, and also supports messages in the UUENCODE format and the Dionysus format adopted in DIONIS technology.
What is unique?
DioPost is designed for exchanging encrypted and signed letters using network email protocols.
The program contains a cryptographic system that provides encryption and decryption of letters, generation and verification of electronic signatures, support for key certificate formats, certificate revocation lists.
Copyright holder: FACTOR-TS LLC.
7. Epic
Mail server with web interface, antispam and antivirus. Supports an unlimited number of domains and mailboxes. Integrates with 1C, Active Directory. Designed to automate the generation and exchange of both open and confidential correspondence in a distributed global network or any closed network that supports SMTP/POP3 protocols.
Functional Features
Fast and reliable connection with the mail server.
Setting up automatic generation of email messages with attached files, as well as automatic sending of this correspondence.
Sorting of incoming correspondence according to user-defined rules.
Searching for letters using incomplete information.
What is unique?
The ability to automate the sending and receiving of email messages, as well as sending files generated in various ways, for example, any type of reporting.
A convenient mechanism for scanning specified folders on disk, automatically generating mail message folders based on the contents of these data, and automatically sending such correspondence to the mail server at specified intervals.
A unique function for sending and processing attachments larger than 1 GB.
Support for electronic signature and encryption of email messages.
Copyright holder: CenterInform JSC.
8. Wednesday
Corporate mail and organizer with support for group work. Includes server, desktop, web and mobile clients. The ability to work in a private cloud has been implemented. Focused on the public sector. The possibility of enhanced protection of confidential information is not stated on the official website.
Functional Features
Notifications from the calendar to the messenger.
WebDAV access for all platforms.
Delegation of access rights to the calendar.
Granting access rights to the mailbox.
Authorization through State Services.
What is unique?
The Sreda service has restrictions on data transfer. Through the “Environment” service prohibited from transmitting the following information:
official secrets, access to which is limited by government authorities in accordance with current legislation;
personal data used by doctors, lawyers, notaries and other experts in their work and access to which is limited in accordance with the Constitution of Russia;
a trade secret, which includes information of a limited nature in accordance with Russian legislation and local regulations of the company.
Copyright holder: VK DIGITAL TECHNOLOGIES LLC.
Reasons why you need an email client in a separate application
You're not alone if you're wondering – why do I need a desktop app when I can access it through a web browser?
Here are some benefits of using a built-in email client:
Fast offline access to multiple mailboxes from different providers.
Notifications or any other desktop integrations.
A single interface for all user mail accounts.
Security by encrypting emails and storing emails on the device.
Ability to customize appearance and functionality.
Which Microsoft Outlook analogue should you choose?
The list of Outlook import substitution solutions is sufficient to allow you to choose. The user's decision towards a specific client largely depends on the tasks assigned. This may be the ability to integrate with already installed systems, or stability in operation, or the speed of the application, or maximum protection of email correspondence. Each email client has its own special character. Which one is right for you? Try it!
