In early July 2020, MyOffice released second major update. In the new version 2020.01.R2, the most noticeable functional changes have occurred in the tools for working with e-mail and calendar. We optimized the server components of “MyOffice Mail”, which led to a 3-fold increase in the speed of sending letters to 500 or more recipients.
Starting with this version, a separate web-based administrative interface has appeared in MyOffice Mail, which allows you to manage the functions of the mail system and configure policies for resource groups and mailing lists. Using this interface, the administration of the mail system is simplified, the implementation of software products at user workplaces is accelerated.
Administrators can now create user accounts, assign roles to them, and form resource groups directly from the browser.
Work with automatic reply templates has also become available in the mail system – administrators can create and independently configure any templates for interaction with company systems.
For example, they can be used to change the type of automatic letter sent to recipients when an event occurs, including providing the necessary fields for additional information, such as links to video conferencing sessions and attachments.
Now you can import third-party calendars, users can transfer scheduled appointments from the Microsoft Exchange mail system. This feature is especially relevant when migrating from foreign solutions to MyOffice.
The new version of MyOffice has updated the design of the Calendar application, as well as the appearance of system notifications.
The event editor has also changed – advanced settings for repeating events have appeared in MyOffice,
the ability to indicate employment at certain intervals,
View the employment of other participants and planning recommendations for meetings.
The set of tools for developers “MyOffice SDK” was replenished with a new component – “Autonomous editing module” (АМР). This is a special web version of the MyOffice editors, which is intended for integration into third-party products. Such applications do not require a separate server and contain a full set of editing and formatting functions, but at the same time do not have collaboration functions. The editor in AMP processes only those files that the information system transfers to it – an application or service where the AMP module itself is integrated.
The “automatic editing module” allows you to add document editing functions to SaaS services without the need to transfer user data outside the secure perimeter and without the need to deploy additional servers. The new module is available to technology partners under a special ISV license, which is purchased separately.
MyOffice Document API, another component of the MyOffice SDK, has also been updated. Now users can use the functions to work with individual sections of the document and choose the book or landscape page format.
“MyOffice Text” and “MyOffice Table”
The text editor has a function of forced cleaning of text formatting, which can be called up via the button on the toolbar or using the keyboard shortcut [CTRL]+[ПРОБЕЛ].
This feature simplifies paperwork when copying text from various sources. With it, the user can reset the formatting settings for a specific paragraph, while preserving the style settings.
In the spreadsheet editor, you can now insert values without regard to formatting styles, which is especially important when transferring data from one table to another.
In the spreadsheet editor, users have access to the choice of a number format template in cells. Now choosing the appropriate style of representing values in cells has become even easier and more convenient.
Basic document template
In the release 2020.02.R2, it became possible to replace the basic template of a new document. By default, only the system administrator can change the base template. This is done so that an ordinary user cannot accidentally replace the document settings adopted by the organization. The main user templates can be stored anywhere – they are accessed through the menu item [Файл] – [Создать по шаблону].
Enterprise network administrators can distribute both basic and custom templates using centralized computer management. This allows, for example, to accelerate the transition to new templates when changing branding elements (logo, company fonts), changing details or other organization data.
Replacing the basic template of a new document on a separate computer takes several steps:
Launch the MyOffice desktop application as administrator.
Create the required sample template that contains all the necessary information, page layout and footers.
Select menu item [Файл] and then [Сохранить шаблон…]. Save the template in a special folder [Default Template].
The program looks for basic templates in the standard installation folders, which only administrators have access to. For example, on Windows, this folder is located at “C: Program Files MyOffice Default Template“and on Linux -“/ usr / local / bin / my_office”
After the steps are taken, when the application starts, a document will be created based on such a template.
The design of the MyOffice Mail mail client for the PC has been updated, it has received a design with a crystal pattern and the ability to display images of users (avatars). Previously, this feature was available only in the cloud version of the mail client.
Cloud versions of MyOffice are now translated into Belarusian, Kazakh, German and Italian.
PC applications also received support for the French language. The total number of foreign languages has reached 11 – in addition to the Russian language, the MyOffice interface can also be switched to Tatar, Bashkir, English, Spanish and Portuguese.
Smartphone users with iOS can now quickly connect profiles of mail, calendar, contacts and the global address book using regular operating system applications.
In mobile applications for editing documents, functions for working with graphic figures, text comments and the ability to apply filters on the review panel have appeared.